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With Mbrella, companies can centrally manage both company cars and mobility budgets within one platform.

Mbrella combines fleet management, mobility budgets, and mobility expenses into one integrated solution, with support for HR, payroll, and policy integrations

How does the combination of fleet and mobility budget work?

Within Mbrella, employers can offer different mobility options such as company cars, public transport, bikes, or charging costs and manage them under a single contract and policy.

This allows employees to choose flexibly, while the company retains control over costs, administration, and compliance.

Why combine both in one platform?

By centralising fleet and mobility budgets in one platform:

• You reduce administrative complexity
• You work with one contract and one provider
• You manage costs, policies, and reporting in one place

Yes. With Mbrella, employers can easily and compliantly reimburse home charging costs for electric company cars.

How does it work in practice?

Mbrella enables automatic processing and reimbursement of home charging sessions based on:

• The number of kWh charged
• A correctly applied rate (such as the CREG reference tariff or a company-specific policy)

Is the reimbursement with Mbrella fiscally compliant?

Yes. Mbrella supports reimbursements in line with Belgian regulations, where the CREG reference tariff is commonly used as a cap for tax-free reimbursements.

Do I need a specific charging station or provider?

It depends. Mbrella integrates with various charging solutions and data sources (Last Mile Solutions, Optimile, Greenflux, Total Energies and Blink) for home and office solutions. Although for public station you have the full flexibility in your choice of hardware or provider.

Why manage this through Mbrella?

Instead of using a standalone reimbursement tool, Mbrella centralises all mobility expenses:

• Home charging
• Public charging
• Other mobility costs

This results in less administration, better control, and a consistent mobility policy.

Sustainable means of transportation abroad can be financed with your legal mobility budget. Take into account the restrictions below:

• Verify with your mobility manager that there are no restrictions in your mobility policy.
• The purchase of subscriptions for public transport is only allowed for the employee and live-in family members.
• Rental of a car(on holiday) is allowed for a maximum of 30 calendar days a year
• Some examples of what's allowed:

Car rental, bike rental, scooter rental, ubers, (non-official) public transport subscriptions, Train tickets, Thalys tickets, TGV tickets, Flixbus tickets, Bus tickets, Waterbus tickets, Intercitybus tickets, Ferry tickets

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Housing costs can only be paid related to your share of the housing costs or related to the costs of living-in household family members. Housing costs of a boyfriend/girlfriend/roommate is hereby not possible.

The mobility budget is based on the total gross cost of the employer to provide a company car to the employee for one year. The law allows two methods to calculate the TCO. TCO2 is always the starting point used to calculate the mobility budget. A more complete overview of the two methods can be found here.

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Yes, CREG rates vary by region and are based on the employee’s place of residence.

They set the maximum per-kWh amount employers can reimburse employees for charging a company EV at home.

No, as long as the reimbursement is based on actual electricity costs and follows CREG guidelines.

Mbrella Commute is one of our modules that allows employees to log their commuting trips and order public transport subscriptions. Trips logged via the commute planner, along with our payroll integration, are automatically reimbursed. Companies can save up to 26% on public transport subscriptions through grouped orders.

Yes, in Mbrella it is possible to create different kilometer allowance rates for different time frames. This is a unique feature, that makes sure that all allowances within a certain period get the correct amount, no matter when they were created.

Depending on the reimbursement history of the company to the employee the bike allowance, the public transport reimbursement, the employer organized carpool reimbursement and the provision of a company bike can be on top or within the federal mobility budget if the allowance was there at least 3 months before the request for the federal mobility budget.

Yes, you can reimburse commuting expenses without activating the federal mobility budget. Employers can provide standard commuting allowances for travel between home and work, covering public transport costs, car expenses, or cycling allowances. These reimbursements are separate from the mobility budget and can be offered directly according to sectoral policies and Belgian tax regulations.

Yes, employees can easily add commutes and mobility expenses through the Mbrella app.

Within the federal mobility budget, expenses include costs for eco-friendly cars, public transport, bicycles, and housing near work. These are covered under the budget's three pillars. In contrast, commuting allowances are direct reimbursements for travel between home and work, and follow standard sectoral policies and tax regulations.